HR Subsidie Specialist is an Amsterdam-based consultancy that helps companies apply for and account for innovation subsidies such as the Dutch WBSO. The work demands detailed time logging, long-running client dossiers and strict deadlines per application. A field where a missed invoice or forgotten hour costs real money.
The challenge
For a consultancy in this segment, client relationship, active applications, hours and invoicing get tangled when they don’t sit in one system. Ronald and the team worked with separate tools for CRM, projects and invoicing. That worked up to a certain size, but growth meant more dossiers, more people and more chance that an hour or a milestone slipped out of view.
The ambition wasn’t a heavy ERP, but a platform that fits how consultancy works: track relationships, manage projects, log hours, invoice.
The approach
We set up Odoo around the way HR Subsidie Specialist works:
- CRM for relationships with clients and partners like tax advisors and accountants.
- Projects for every active WBSO or subsidy application, with milestones, deadlines and time bookings.
- Time tracking per team member per project, with direct linkage to invoicing.
- Sales and accounting for quotes, invoices and VAT.
All on one database, so an hour logged immediately shows up in the project dossier, in the billable-hours report and in the invoicing queue.
Result
Since 2024, Ronald, Wesly and Koen work from one system. Client contact, project progress, hours and invoicing live in the same place. An hour booked on an application flows without retyping to the billable side and ultimately to the invoice. What used to get lost between tools now stays visible.
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